How to Share the Outlook Calendar Using a Windows Application
How to Share the Outlook Calendar Using a Windows Application
Calendar sharing will be very easy if you use Microsoft Outlook for Windows. Follow these steps:
How to Share the Outlook Calendar on the Website
How to Share the Outlook Calendar on the Website
You can still share your calendar using the Outlook website if you’re using a device without a Microsoft Outlook app. Here’s how:
Understanding Permission Levels
Understanding Permission Levels
When sharing your Outlook calendar with someone you’ll have to set the permission level by following the steps described above. You can leave it on default or change it to one of the offered options. There are five options if you’re using the desktop Outlook app and only two options if you share your calendar through the website. To know exactly which level of permission to choose, you need to understand them. Remember that if you want more detailed permission levels, you’ll have to set them by using the Outlook desktop app. The web version has limited options; you can set only Can view all details or Can edit. That means your colleagues will be able to either see all the calendar items in their full details or will be able to see and edit them.
Can View When I’m Busy
This is the default permission level, and if you opt not to change it, this is what the recipient will automatically have. Your co-workers with whom you shared your calendar will be able to open it and only see if you’re available, busy, out of the office or if you have an appointment.
Can View Titles and Locations
If you want to show more details to the calendar recipients, choose the “Can view titles and locations” option. Although this gives some access to limited details, your colleagues can now see the location and titles (or subjects) of your meetings. You can label some of your meetings as private appointments, and they will not show the location and title. Instead, they will be designated private even when using this permission level.
Can View All Details
This permission level setting will let recipients see full details and all calendar items. Besides meetings and appointments, they will also see the attendees, meeting notes, and attachments.
Can Edit
This permission level will allow your colleagues to change your Outlook Calendar. They will be able to add or remove your appointments. But they will not be able to receive meeting requests for you, nor will they be able to respond to the meeting invites.
Delegate
You’ll probably want to assign this permission level to someone trustworthy. It will allow them to handle all the meetings, appointments, and invitations fully. When you assign someone delegate permission, you can choose whether to give them the power to handle your private appointments. But to finetune these Outlook Calendar options, you’ll have to go to Account Settings. To do so follow these steps:
